Data protection declaration () | Hans Hermann Voss-Stiftung
  1. Collection and storage of personal data as well as the nature and purpose of their use

When you visit our website, the browser used on your device automatically sends information to the server on our website. This information is temporarily stored in a so-called log file. The following information is recorded without your intervention and stored until it is automatically deleted:

  • IP address of the requesting computer,

  • date and time of access,

  • name and URL of the retrieved file,

  • website from which access is made (referrer URL),

  • the browser used and, if applicable, the operating system of your computer as well as the name of your access provider.

The mentioned data will be processed by us for the following purposes:

  • ensuring a smooth connection of the website,

  • ensuring comfortable use of our website,

  • evaluation of system security and stability as well as

  • for other administrative purposes.

The legal basis for data processing is Art. 6 (1) letter f, of the General Data Protection Regulation (GDPR).

Visitor management

We use SharePoint from Microsoft Ireland Operations Ltd, South County Business Park, One Microsoft Place, Carmanhall and Leopardstown, Dublin, D18 P521, Ireland (hereafter: Microsoft) for our visitor management system. Our staff register visitors through the system.

For visitors who only visit the Hans Hermann Voss Foundation, the name and institution or employer are stored. The processing of your data is based on a legitimate interest according to Art. 6 para. 1, p. 1 lit. d) GDPR. Your data will be stored for 48 hours.

For visitors to the Foundation who also enter the VOSS factory premises, the name, institution or employer and, if applicable, the e-mail address of the visitor are stored. You will be notified automatically by e-mail. In this case, the processing of your data is based on a legitimate interest pursuant to Art. 6 para. 1, p. 1 lit. a) GDPR. At VOSS, names and the confirmation of the safety briefing are stored for 2 years.

We have use the system to efficiently implement visitor management to prevent unauthorised access to our information by third parties. The information is also transferred to Microsoft. We have concluded an order processing agreement with the service provider. When using the tool, a transfer of data to the USA cannot be ruled out. Therefore, we have concluded the standard contractual clauses with the service provider to ensure an appropriate level of protection for your data.

The provision of your personal data for this purpose is necessary to allow you to visit our factory premises. Should you object to the use for this purpose, we are unfortunately unable to grant you access to our factory premises.

2. Data security

We use the most common SSL (Secure Socket Layer) method in connection with the highest level of encryption supported by your browser. Usually this is a 256 bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether a single page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the lower status bar of your browser. We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments. 

  1. Rights of the persons concerned

You have the right:

  • to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a right of appeal, the origin of your data, if these were not collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information on their details;

  • in accordance with Art. 16 GDPR, to demand without delay the correction of incorrect or complete personal data stored by us;

  • to request the deletion of your personal data stored with us in accordance with Art. 17 GDRP, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;

  • in accordance with Art. 18 GDPR, to restrict the processing of your personal data if you dispute the accuracy of the data, if the processing is unlawful but you refuse to delete the data and we no longer need the data, but if you need it to assert, exercise or defend legal claims or if you have filed an objection to the processing in accordance with Art. 21 GDPR;

  • in accordance with Art. 20 GDRP, to receive your personal data that you have provided to us in a structured, current and machine-readable format or to request its transfer to another person responsible;

  • in accordance with Art. 7 (3) GDPR, to revoke your consent to us at any time. As a result, we are no longer allowed to continue processing data based on this consent in the future and

  • to complain to a supervisory authority pursuant to Art. 77 GDRP. As a rule, you can contact the supervisory authority of your usual place of residence or work or our company headquarters.  

  1. Right of objection

If your personal data are processed on the basis of legitimate interests pursuant to Art. 6(1) letter f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, provided that there are reasons for this which arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which we will implement without specifying a particular situation. If you wish to exercise your right of revocation or objection, simply send an e-mail to

  1. Name and contact details of the responsible person

This data protection information applies to data processing by:

Responsible: Hans Hermann Voss-Stiftung, Johanna Holst, Lüdenscheider Straße 52, 51688 Wipperfürth, Germany E-Mail: Phone: +49 (0)2267 63-5000 Fax: +49 (0) 2267 63-5009 

  1. Cookies

We use cookies on our site. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do no damage to your end device, do not contain viruses, Trojans or other malware. Information is stored in the cookie that results in each case in connection with the specifically used terminal device. However, this does not mean that we immediately become aware of your identity. The use of cookies serves on the one hand to make the use of our offer more pleasant for you. We use so-called session cookies to recognize that you have already visited individual pages of our website. These will be deleted automatically after leaving our site.

In addition, we also use temporary cookies that are stored on your end device for a specified period of time to optimize user-friendliness. If you visit our site again to use our services, it will automatically recognize that you have already been with us and what entries and settings you have made so that you do not have to enter them again. On the other hand, we use cookies to statistically record the use of our website and to evaluate it for you for the purpose of optimizing our offer (see Section 1). These cookies enable us to automatically recognize when you return to our site that you have already been with us. These cookies are automatically deleted after a defined period of time.

The data processed by cookies is required for the aforementioned purposes in order to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) letter f GDPR.

Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. However, the complete deactivation of cookies can lead to the fact that you cannot use all functions of our website. 

  1. Actuality

This data protection declaration is currently valid and has the status May 2018. Due to the further development of our website and offers above or due to changed legal or official requirements, it may become necessary to change this data protection declaration. You can access and print out the current data protection declaration at any time on the website at 

  1. Disclaimer

The content of our website is intended only for your information and does not constitute any offer. The content of our website cannot form the basis of a contractual relationship. The website doesn’t contain any declaration of warranty or the condition of products that Hans Hermann Voss-Stiftung is liable for.

Insofar as links to websites of third parties are included in our website, Hans Hermann Voss-Stiftung is not liable for their content and does not assume responsibility for damages caused by their use.

Hans Hermann Voss-Stiftung does not assume liability for any damage resulting from the visit of our website.